OUR VISION
Effiency
Caring for People & Planet
Encouraging Communication
All the Boccard Good Collaboration Practices are to be integrated into our daily work.
How about this month, we focus on a good practice, to make these new habits our own?
Let’s roll the die! It will give us the number corresponding to the mission we can focus on over the next few weeks.
How about displaying Collaboration Boccard’s best practices?
Do I draw a 1 or a 2? My mission: emails.
Objective:
send a maximum of 10 emails per day*.
*external emails are not included in this calculation
- Limit the number of emails as much as you can
- Use emails as a reference: to send documents, keep tracks, share decisions, provide a schedule and define responsibilities
- Not relevant for emergencies
- Careful vocabulary
- “Umbrella” emails and the “reply to all” option shall be avoided
- “Paperless” approach: avoid the printing of emails
Do I draw a 3 or a 4? My mission: meetings.
Objective:
one half-day a week without meetings*.
*valid only for internal meetings
- Maximum duration 45 minutes
- Share documentation and the agenda before the meeting within the invitation itself
- Choose a participant to take minutes of the meeting and share them
- Think about the participants to invite: take into account their added value at the meeting and the return on investment
- Analyse and optimize the efficiency of the meetings via systematic feedback
Do I draw a 5 or a 6? My mission: to encourage direct exchanges.
Objective:
maximum direct exchanges
- Informal communication and quick response to events: ask a pressing question or request an advice
- Urgent discussion
- Informal discussion between two people
- Direct and efficient conversations create value and pave the way for workplace relationships based on trust and for immediate problem-solving
Testimonial from Maud: 10 emails a day is my way of reinventing my daily routine.
“I’ve disciplined myself to send a maximum of 10 emails a day. And I’m succeeding!
I’ve got into the habit of telephoning, initiating Team conversations or meeting colleagues in the office for direct exchanges.
I find this more pleasant and more efficient: often, several points are settled immediately… and our relationships are enriched as a result.
Of course, emails remain indispensable for reports, decided action plans and items to be documented. And that’s it!”
Maud GENEUIL, Director of Legal Affairs, Compliance and Insurance; leader of the Efficiency team.
Wissam's testimonial: giving myself half a day to concentrate helps me to bring complex subjects to a close.
“To be able to work on substantive issues and close important files, I need time to concentrate, without meetings.
I’ve tested the practice of “half a day without a meeting” proposed by the “efficiency” initiative of which I’m a member.
It’s been a pleasure to be able to devote time to concentration and work, and to bring some complex, structuring subjects to a close! And of course, I’m required to be available for emergencies.”
Wissam DARGHOUTH, Global procurement manager;member of the Efficiency team.
Testimonial from Aude: 45 minutes, I'm surprised but it works!
Going from 1 hour to 45 minutes challenged me to think more carefully about the purpose of the meeting and to be more efficient in managing time: both my own and that of my interlocutor.
This 15-minute break allows me to gather my thoughts and energy before the next meeting – and to get there on time!
And I appreciate the bonus of having a margin of safety if the exchange is to continue.
Aude CHAROTTE, Communication Manager; member of the Efficiency team
Have you completed your mission of the month?
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